Top 5 Hotels To Hold Your Conference In Singapore – 2018

One of the first steps when it comes to planning a conference in Singapore is to choose your venue. While there are certainly no lack of ballroom spaces in Singapore, we have selected the Top 5 Hotels in Singapore To Plan Your Conference.

Lifestyle: JW Marriott South Beach Hotel

The Ballroom at the JW Marriott South Beach. (photo by COMPASS Events) 

• LED Wall
• Breakout rooms at The Assembly
• 1 Ballroom in the hotel which makes it exclusive
• Direct MRT access from Esplanade Station

The full LED Wall comes inclusive with the ballroom. This means cost savings for backdrop installation and the ballroom comes equipped with industry standard lighting. The lighting is easily controlled via a wireless tablet with a number of presets.

One also gets exclusive use of the ballroom (that means no weird people loitering) including the Foyer which has 2 dedicated lifts services as well as 2 VIP rooms with shower equipped in one of them. The Foyer has a smaller LED wall and you simply need to provide your media in a thumbdrive for the hotel to upload.

A recent Deloitte event COMPASS Events produced at the JW Marriott, we printed stickers and used them for branding by installing on the window panels of the ballroom. Maximum visibility at effective costing since printing stickers is one of the cheapest, particularly if you are getting some form of production.

Deloitte Photo at JW Marriott
Sticker installation at the JW Marriott Hotel

Newest Venue: Andaz Hotel Singapore

The Glasshouse (Photo by Andaz Hotel) 

• Full length windows in the GlassHouse
• 10,000 Lumens Projectors in the Glass House
• In-house Moving Head Lights (we counted 8)
• The Grand Hyatt Food and Beverage experience
• MRT access from Bugis Station (Downtown Line Exit)

The Andaz Hotel, part of Hyatt Group, is one of the latest hotels to open in Central Singapore. Everything about the hotel is incredibly well-thought out. As detailed as the hotel is, the training that the hotel staff undergo is also commendable. Jane Ho, Senior Sales Manager from Andaz is not just well versed with the ballrooms but every aspect including the F&B outlets and their unique selling points.

The Glasshouse is able to accommodate up to 320 guests in a round table setting while the smaller Garden Studio is able to house 120 guests. The technology that drives the Glasshouse is state of the art moving heads and most of the in-house lights are wireless or laser controlled. There are 2 pillars (shown in the above picture) but during our site inspection, it does not seem it will be in the line of sight for any guests.

Improvements are gradually rolled out as we hear from Jane. For starters, we asked for the electricity power supplied and though there are just 13amp power sockets for now, there are plans for extending to 100amp in the future.

Stork Bar (Photo by Andaz Hotel) 

The Stork Bar is located at the highest floor of the hotel where it promises instagrammable shots of the downtown skyline including the Marina Bay Sands. Total sweet spot for cocktail receptions and lifestyle corporate launches.

Tested and Proven: The Shangri-La Hotel

The new Shangri-La Lobby (photo by Shangri La Hotel)

Shangri La Island Ballroom Singapore
Island Ballroom of Shangri-La Singapore. Photo by COMPASS

• Island Ballroom is one of the largest ballroom capacities.
• For limited budget for lighting and sound, the Island and Tower Ballroom can be leveraged for their in-built equipment.
• Foyer space in Island Ballroom sufficient for exhibition build-up.
• Sales and Operation Team well-geared for conferences and exhibitions.

Tucked away in Orange Grove Road, the Shangri La Hotel is one of the popular venues for conferences and exhibitions. Meeting packages start from S$120.00++ and a majority of high-level government events including the annual Shangri-La Dialogue is held in the same hotel.

There are 2 main ballrooms, The Island Ballroom, the Tower Ballroom and sufficient meeting rooms for breakout sessions. The Island Ballroom (picture below) is able to accommodate up to 1400 pax theatre seating while the Tower Ballroom, 900 pax.

The Tower Ballroom has been renovated while the Island Ballroom has plans to do so (we hear it will be Q1 in 2018). Both ballrooms comes with intelligent lighting. The hotel uses 10,000 Lumens for their projectors which is one notch above most venues in Singapore. It’s always a plus because rental of these HD projectors can be costly from third party vendors.

Parking is dedicated and the Shangri La has a number of different parking locations. It can be confusing for first timers but the on site hotel staff are happy to guide you along the right directions.

The Island Ballroom of the Shangri La Hotel (photo by COMPASS Events.) 

Location: The Raffles City Convention Centre

The Fairmont Ballroom (photo by COMPASS Events) 

• The Fairmont Ballroom can accommodate up to 1800 round tables seating bringing to a staggering number of 10000 pax.
• Well equipped from medium to large scaled conferences with exhibitions build-ups.
• Central location with MRT access.
• Meeting packages start from S$105++ per pax.

We organized the Asia Petrochemical Industry Conference (APIC 2016) in May and had 8000 guests visiting Singapore internationally. The feedback we have received was positive with the location so central and sheltered walking access from City Hall MRT.

The Foyer of the Raffles City Convention Centre (photo by COMPASS Events) 

The Raffles City Convention Centre also has a number of medium-sized to smaller rooms including the Stamford Ballroom (houses 50 tables) as well as the Atrium Ballroom.

Breakout rooms are aplenty and all contained within Level 4. The hotel also organizes their staff to usher guests to their breakout rooms to prevent confusion. Though the rooms are slightly tired, we understand from the hotel that a major renovation will be taking place in Q2/Q3 2018 and already, there is a newly added escalator that brings guests to the 3rd floor of Raffles City Shopping Centre directly from the ballrooms.

Check out this LINK for their floor plans.

We look at making an event a success each time we take up a project. This means apart from the aesthetics, we look at the tiny details of the hotel’s offerings and consider ‘the-little-things’ that makes an event from good to great.

Some of our considering factors:
– Ballroom Space
– Audio Facilities
– Lighting Facilities
– Parking etc.

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